When booking restaurant reservations during my travels, I always make sure to find an email for that restaurant reach out to each location with the same email outline and different specifics regarding my need for having food prepared safely and separate from my allergens. Especially when traveling abroad, communication about food allergies in advance for every step of the way is crucial to having transparency and knowledge of which food options you have to rely on. It is important to be direct, thoughtful, and ask clear questions in these emails. Don't be afraid to email multiple times. Use this template when you reach out to hotels to dine in the future! Happy traveling!
Good evening,
I am planning to dine with you on ____. I have severe food allergies to: ________.
I wanted to reach out to make sure that you are able to accommodate my food allergies by preparing a meal in a separate area of the kitchen, with clean utensils and pans without the allergens listed above in order to avoid cross contact.
I cannot have anything cooked on a grill because of cross contact concerns, so food would need to be prepared in separate pans.
Along with that, can everything be made with only olive oil and no butter because of my severe dairy allergy?*
There are many restaurants that use latex gloves, so if that is the case for your restaurant, please let us know. I would be happy to provide you with a box of non latex, food safe gloves upon my arrival to use for preparing my meal.
I was interested in ordering your ____. Will you be able to prepare this meal safely to accommodate my severe food allergies?
I would greatly appreciate being able to be in touch with one of your managers or chefs to ensure that I can have a safe dining experience during my trip.
Thank you so much.
*It is important to check if they are willing to make substitutions for certain common ingredients.
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